Submitting Your Final Manuscript

Once your manuscript has been approved for publication, you need to prepare it so that it can be transmitted to our Production Department. Please follow the instructions provided here on how to submit your complete manuscript and final artwork. Before your manuscript can go into Production, you will need to submit the following:

  1. A completed Book Information Form

    This form is vital in preparing promotional copy for the cover of the book, catalogues, the website, and to create metadata that will increase the discoverability of your book.

    Your acquiring editor will send you this form.

  2. The complete text

    This includes a title page, table of contents, the main text, notes, and bibliography (or references) in one document. It may also include a dedication, list of tables and/or illustrations, foreword, preface, acknowledgments, introduction, appendices, glossary, tables, and/or contributors list.

    For more information, consult the following:

    Formatting Requirements

    Documentation Guidelines

  3. All final artwork

    This includes files for photographs, graphs, diagrams, and maps, along with complete captions, permissions status, and credits/sources.

    A completed Artwork Inventory Form should also accompany all artwork.

    For more information, consult the following:

    Artwork Guidelines

    Permissions Guidelines

  4. Permissions documentation

    This includes permissions for any copyrighted materials used in your book (text, data, or interviews).

    All permissions should be listed on the Permissions Inventory Form.

    For more information, refer to our Permissions Guidelines.

    See also our Sample Permissions Request Form.

  5. Final checklist

    Please fill out the Final Checklist and send it with items 1-4 listed above. Your manuscript will then be ready to move through the production process.

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UBC Press is the Canadian agent for several international publishers. Visit our Publishers Represented page to learn more.